Woodgate Clubhouse Reservation and Rules

Apr 2026 (Being updated)

 

General

 

The clubhouse may be reserved for private functions by members of the association or their leasee. The Clubhouse may be reserved without charge other than refundable security deposit of $250 for cleaning. 

Woodgate member or their leaser may use the clubhouse, subject to the following rules:

 

• All guests are the responsibility of the member who has rented the clubhouse.

• Parties, guests and noise levels must be controlled at all times to adhere to the peace and comfort of all residents.

• No smoking in the Clubhouse

• No decorations to be added to the walls

• The Woodgate sponsoring member must be present at all times during the activity.

• Use of the fireplace is prohibited

• The pool will remain open to all residents during rental

 

Fees and Reservation process

• There is no rental fee for use of the clubhouse. However, a refundable security deposit of $250 for cleaning will be charged

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• To reserve the clubhouse:

  • Make sure you are part of woodgate-svl@googlegroups.com. If not, fill out this resident information form to request to be added to it, and wait for that to be done before proceeding further.

  • Check this clubhouse calendar to ensure that the clubhouse is available at the time you want to reserve it.

  • Fill out this clubhouse reservation form.

 

• A board member will contact the requester for exchanging keys to the clubhouse and cleaning deposit check

 

• A board member will accompany the requester before and after the activity to verify the condition of the clubhouse. The security deposit will be returned if no damage is determined to have occurred. If any damage is identified, the security deposit will be retained by the Woodgate Homeowners Association and the resident shall be responsible for either fixing/repairing the damage or will receive a bill for having the damage repaired.

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• Apart from damages, if the clubhouse and restrooms are left in any condition other than the original form, a charge of up to $250 may be assessed for proper cleaning, trash removal, etc.

 

• Reservations should be submitted at least 10 days prior to the event

 

• As a courtesy to other residents, cancellations must be done prior to 72 hours of the scheduled event.

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• First priority of the clubhouse is official functions and activity of Woodgate BOD or committees.

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